CTSA Program Meetings – Frequently Asked Questions

Purpose: In this ever-changing environment of information, this frequently asked questions (FAQ) page has been developed in anticipation of questions regarding our upcoming annual 2020 Fall CTSA Program meeting. To assist you more quickly, we have compiled a few FAQs that you may find helpful to start. This page will be updated, as necessary, throughout the registration process and up to the day of the meeting.


What is the scheduled date of the 2020 CTSA Program meeting?

The CTSA Program Meeting will be held virtually on November 17 – 20, 2020.

Why is the meeting now taking place virtually?

Due to the CDC recommendations in this time of the Coronavirus pandemic, NCATS and CLIC opted to make this change to ensure our participant’s safety and health.

When does Registration Open?

Registration is open now!  Click here to access the registration form.

Since the meeting will be held virtually, is it necessary to register in advance?

Yes, advanced registration is required. No last minute registrations will be permitted.

Will there be any networking opportunities built into the agenda?

NCATS and CLIC are working to include virtual networking opportunities into the agenda.

Do you anticipate pre-meeting reading materials?

Yes, pre-meeting materials will be provided addressing various topics and processes. Many of them will be decided as the agenda is developed.

Is there a Twitter handle that we can follow?

Yes, the handle is #2020CTSAProgramMtg. We encourage attendees to use this handle during the registration process and throughout the meeting.

Meeting highlights will be shared via Twitter, too!

Is there a Code of Conduct for this virtual meeting?

Yes, in this unique time of virtual meetings, a Code of Conduct has been developed for the 2020 Fall CTSA Program Meeting. That code is as follows:

2020 Fall CTSA Program Virtual Meeting
Code of Conduct

The CTSA Program Steering Committee and the National Center for Advancing Translational Science values the participation of each attendee, and presenter during this meeting and is committed to providing a safe, productive, and welcoming environment for all meeting participants and staff. Accordingly, all participants are expected to show respect and courtesy to other participants. All communication should be appropriate for a professional audience including people of different backgrounds. All participants, including, but not limited to, attendees / participants, speakers and staff members, service providers, and all others are expected to abide by this Virtual Program’s Code of Conduct while participating in the 2020 fall CTSA Program Virtual Meeting.

The CTSA Program has zero tolerance for any form of discrimination or harassment. If you experience harassment or hear of any incidents of unacceptable behavior, please inform Dr. Erica Rosemond ([email protected]). Appropriate actions will be taken.

Unacceptable Behavior is defined as:

• Harassment, intimidation, or discrimination in any form.
• Abuse of any participant, speaker, staff member, service provider, or other meeting guest.
• Examples of abuse include, but are not limited to: comments related to age, appearance, disability, ethnicity, gender, geographic location, nationality, professional level, race, religion, and sexual orientation, or threatening or stalking any attendee, speaker, CLIC staff member, service provider, or other meeting guest.

In addition, participants are asked to adhere to the following rules:

• Presentations, postings, and messages should not contain any promotional materials, special offers, job offers, product announcements, or solicitation for any types of services. All presentations will be reviewed by NCATS for compliance and NCATS reserves the right to remove inappropriate messages and potentially ban sources of those solicitations.
• Participants should not reproduce or repurpose presentation materials in any way without express consent from the presenter.

Poster Session

Will there be a Poster Session?

Yes, the Poster Session is currently planned for Friday, November 20th.  Click here to complete your poster submission.

What is the topic of the Poster Session for 2020?

The topic of the Fall 2020 Poster Session is: Innovative Approaches and Solutions to Common Translational Science Problems, in particular, in consideration of COVID accommodations.

How do I submit a poster?

You will need to registered for and logged into the CLIC website to access the 2020 Fall CTSA Program Meeting.

Click here to complete the poster submission form.

To complete your poster submission, you will need to provide the following:

  • Your poster image
  • A brief written description of your poster
  • Link(s) for additional information:
    • REQUIRED – An email address for questions (to be manned for immediate response during the scheduled Virtual Poster Session timing)
    • SUGGESTED – A URL to a website for additional topic information
  • WE RECOMMEND that you to record a 5 – 10 minute presentation of your poster, as if you were presenting at an in-person event. This recording will be “attached” to your poster submission online.


October 15, 2020 – initial poster submission due
October 22, 2020 – final edits to poster submission due

Am I able to edit my poster submission?

Yes. To do so, log into the CLIC website, go to your account page and click on the “Authored Content” tab. You will find your poster submission there to access and update.


  • October 15, 2020 – initial poster submissions due
  • October 22, 2020 – final poster submittal edits due


How many members from each CTSA Hub can participate?

The virtual nature of this event allows for an increased participation. However, the maximum number of participants permitted to “attend” will be limited to 12 per CTSA Program hub. Registrations will be approved on a first come first served basis.

Refer to the NCATS CTSA Program Funding Table and/or the Notice of Grant Award to determine eligibility. Prior approval through NCATS is required for attendance of participants outside of an eligible CTSA Program hub.

When does Registration close?

Registration will close Monday, November 9th.

Do I need a CLIC website account to register for the Program Meeting?

Yes, an account on the CLIC website is necessary to access the meeting information. It is a simple process. Once on the clic-ctsa.org website, select “Log in” in the upper right-hand corner of the screen. Login and Account Creation use the same process. Please be sure to complete your account profile.

Can someone else register me on my behalf?

Yes, this option is built into the registration form.

What happens on the meeting day(s)?

A final confirmation message will be sent to each registered participant that will:

  • Outline the meeting sessions you’ve registered for
  • Provide tips on how best to participate in the meeting
  • A dedicated URL/password to join the meetings
Does my registration for this meeting constitute permission that my image / voice recordings from the meeting may be used in electronic reproductions of my participation?

Yes.  By completing your registration, you are providing your consent for the following:

Consent Clause:  Registration and participation in the 2020 CTSA Program meeting and associated activities constitutes an agreement by the registrant to the use and distribution of the participant’s image or voice in recordings, both live and on-demand, in electronic reproductions of such events and activities by the CTSA Program Steering Committee and/or the CTSA Program Meeting coordinating center.  Participation in this event may include technology that monitors your activities throughout the meeting, such as session attendance, etc.