2022 In-Person CTSA Program Annual Meeting

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Omni Hotel

This CTSA Program Meeting has ended.

About

Meeting Theme: Achieving Health Equity through the Science of Translation

Meeting Objective: To provide Hub leadership with an opportunity to: 

  • Network with their peers
  • Share best practices for practical applications
  • Gain knowledge through resource updates

Poster Session:

The poster session will take place on Tues Nov. 1 from  6:00 PM – 8:00 PM ET. The theme is 'Achieving Health Equity through the Science of Translation' which coincides with the overall meeting theme. Hubs looking to participate need to register for the poster session. An account on the CLIC website is required to register. For additional information, please review the Additional Information tab and the FAQs.

View Posters

Initial Submissions Closed Friday, October 7th

 

 

 

Agenda

Materials

Presenters

No presenters currently scheduled

Additional Information

Your Speakers, Panelists and Moderators

Please review the following documents:

Registration - New Question! When you register to attend the Annual Meeting in person, be sure to list any allergy or ADA accommodations the planning team should be aware of for you.

 

Poster and Networking Session

Tuesday, November 1, 2022, 6:00 PM – 8:00 PM ET

Theme: "Achieving Health Equity through the Science of Translation"
Posters should cover a broad range of topics that can include but are not limited to: Maternal-Child Health; Adolescent Behavioral Health; Resilience and Human Performance; Rural and Urban Population Health; Achieving Diversity and Equity in Clinical Trials; Health Aging and Elderly Care; Climate Change and Human Health; Equity in RWD/RWE; Health Disparities; etc.

Initial Submissions Due Friday, October 7th - What is required? 

  • Poster Title
  • Poster Abstract
  • Poster Authors

 Final Submission Due – Friday, October 21st -  What is required? 

  • All the above plus:
  • Poster Graphic

To edit your poster submission, from your account page, go to the Authored Content tab and select the poster from the list.  

 

Poster Maximum Dimensions:
44"h x 90"w
1 per Hub/Coordinating Center

Poster Printing/Shipping:
Printing and shipping costs are the responsibility of the hub.
Shipped posters need to be sent no earlier than 4 days prior to the event to for your institution to avoid incurring additional storage charges

Shipping Address:
ATTENTION: 2022 CTSA Program Annual Meeting - Poster, Onsite Receiver’s Full Name
c/o Nia Clark, Convention Services Manager
Omni Shoreham Hotel, 2500 Calvert St NW, Washington, DC, 20008

Poster Set-Up and Tear-Down Times:
Set-Up: Tuesday, November 1, 2022, 4:00 PM – 5:45 PM ET in the Ambassador Ballroom
Poster boards will be labeled alphabetically by hub
Push-pins to hang your posters will be provided by CLIC
Posters should remain available for viewing on the afternoon of Wednesday, November 2, 2022.
Tear-Down: To be completed by Wednesday, November 2, 2022, 3:15 PM – 3:30 PM ET. Posters not picked up by 3:30 PM ET will be discarded

Location Type: In Person
Address:

Omni Shoreham Hotel
2500 Calvert St NW
Washington, DC 20008
United States

FAQ

General

Is it necessary to register in advance?

Yes. Registrants will be vetted by CTSA Hub Administrators once registration officially closes.

Will there be any networking opportunities built into the meeting agenda?

Yes, the Poster & Networking event has been included in the November 1st activities and there are two networking breaks and a networking lunch included in the November 2nd meeting day’s agenda.

Do you anticipate any pre-meeting reading materials to be distributed?

It is possible, but not definite yet.

Will recordings and meeting slide decks be made available following the meeting?

Yes, the files will be posted to the CLIC website following the meeting.

How can we find the latest information on COVID for Washington DC?

You are able to connect here for the most up-to-date information

Who will be speaking during the General Session on November 2, 2022?

You can access a full list of speakers, panelists and moderators at this link: Your Speakers, Panelists and Moderators

Hotel

Is there a room block for this meeting?

There was a room block set up at the Omni Shoreham, but the block has filled and is now closed.

View this map to connect to a list of nearby hotel alternatives. Please note, this list references options not recommendations.

You are welcome to check with the Omni Shoreham for individual room reservations. Our block was filled, but they may have had some openings. Their URL and phone number are in the list referenced above.

Poster Session

What is the theme of the Poster Session for the 2022 In-person CTSA Program Annual Meeting?

The theme is “Achieving Health Equity through the Science of Translation”, which matches that of the overall meeting.

Posters should cover a broad range of topics and can include but not limited to: Maternal-Child Health; Adolescent Behavioral Health; Resilience and Human Performance; Rural and Urban Population Health; Achieving Diversity and Equity in Clinical Trials; Health Aging and Elderly Care; Climate Change and Human Health; Equity in RWD/RWE; Health Disparities; etc.

When will poster submission be open?

Poster submissions can begin on Friday, July 15th.

When will poster submissions be closed?

There are two deadlines.

First Deadline: Initial Submissions Due Friday, October 7th - What is required?

  • Poster Title
  • Poster Abstract
  • Poster Authors

Second Deadline: Final Submissions Due Friday, October 21st - What is required?

  • All the above plus
  • Poster Graphic
What needs to be included in the poster submission?

A full poster session submission will include:

  • A poster file, no larger than 225MB in size
  • An abstract description of the poster
  • Poster presenter’s name
    Please note, the poster presenter must register for the meeting, as well.
How will the Poster Session work during this meeting?

The Poster Session will be hosted in the Ambassador Ballroom on the lower level of the hotel on the evening of Tuesday, November 1st from 6:00pm - 8:00pm ET with the posters arranged alphabetically by Hub name. They will be viewable through 3:30pm ET on Wednesday, November 2nd.

What are the maximum poster dimensions?

44"h x 90"w

Who can submit a poster?

Only 1 poster can be submitted per hub/coordinating center

Who is responsible for printing and shipping the poster?

Printing and shipping of the poster is the responsibility of the submitting Hub / coordinating center.

Shipped posters need to be sent no earlier than 4 days prior to the event (10/28) to avoid incurring additional storage charges.

Shipping Address:

ATTENTION: 2022 CTSA Program Annual Meeting - Poster, Onsite Receiver’s Full Name

c/o Nia Clark, Convention Services Manager

Omni Shoreham Hotel, 2500 Calvert St NW, Washington, DC, 20008

How do I edit my initial poster submission?

To edit your poster submission, from your account page, go to the Authored Content tab and select the poster from the list.

How large can the poster be?

The maximum allowable size of the poster is 44”h x 90”w.

Remember there is a limit of one poster per hub / coordinating center.

How large can the abstract be?

There is no limit to the size of the abstract entry.

Is it possible to include a video presentation of the poster in the submission?

Yes, the submission form includes an optional field to upload a video.

Is there a limit to how many posters can be submitted per hub?

Yes, there is a limit of one poster per Hub / Coordinating center.

When and where will the posters be displayed?

The Poster and Networking Session will be hosted in the Ambassador Ballroom located on the lower level of the Omni Shoreham hotel.

How will the posters be displayed?

The CLIC Meeting Planning Team has arranged for bulletin boards to display the posters on. The posters will be in alphabetic order by Hub / Coordinating Center. To assist with that, labels will be applied to the boards to indicate where a poster is to be hung to keep things in alphabetical order.

What is the timing for set up and take down of the posters?

Set-Up: Tuesday, November 1, 2022, 4:00 PM – 5:45 PM ET in the Ambassador Ballroom.

Poster boards will be labeled alphabetically by hub.

Push-pins to hang your posters will be provided by CLIC.

Posters should remain available for viewing until the afternoon of Wednesday, November 2, 2022.

Tear-Down: To be completed by Wednesday, November 2, 2022, 12:45 PM – 3:30 PM ET. Posters not picked up by 3:30 PM ET will be discarded.

Will the posters be available online for viewing?

Yes, the submissions will be available on the CLIC website following the Annual Meeting.

Registration

When does registration open?

Registration is scheduled to open Monday, July 11th.

Is there a limit to how many participants can register per CTSA Hub?

Yes, there is a registration limit for each Hub. Overall, each Hub can have five (5) in-person attendees.This number does not include speakers or the one poster presenter for your Hub.

When does registration close?

Registration will officially close on Thursday, October 14th.

Do I need a CLIC website account to register for the 2022 In-person CTSA Program Annual Meeting?

Yes, a CLIC account is necessary in order to register. If you do not have an account yet, please follow the instructions in the New Member Guide.

Is there a cost to participate in the 2022 In-person CTSA Program Annual Meeting?

No, there is no cost involved to participate in the meeting.

Can someone else register me on my behalf?

Yes, that is possible.There is a question on the registration form asking if you are registering yourself or on behalf of another user.

What happens after I register?

Directly following your registration, a confirmation message is sent that will:

  • Outline the information provided during registration
  • Provide the link to the Hotel Room Block
  • Please note: guest rooms will be available on a first-come, first-served basis.
  • Include links to any important information on the website

As the meeting dates get closer, a final confirmation email will be sent to each registrant outlining what to expect at the meeting.

How do I cancel my registration?

Please contact us at program_meetings@clic-ctsa.org to cancel or edit your registration.

Speakers

When is my presentation due?

All meeting session presentations are due no later than Friday, 10/14.

What is the deadline for providing my photo and a brief bio due?

Please provide your headshot and a brief bio no later than September 30th. They should be sent to program_meetings@clic-ctsa.org.

What is the deadline for providing the signed presenter release form to CLIC?

Please provide your signed release form bio no later than October 10th. It should be sent to program_meetings@clic-ctsa.org.

Travel

Which is the closest Washington DC area airport to the Omni Shoreham hotel?

Reagan National Airport (DCA) is by far the closest major airport.

Does the Omni Shoreham Hotel offer a shuttle service between the hotel and the airport?

Unfortunately, no. The Omni Shoreham does not offer a shuttle service. Your transfer options include:

  • Taxi
  • Uber / Lift
  • Metro (process can be a challenge)
  • JayRide Shuttle (jayride.com)

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Submitted by Melissa Trayhan, MS on Thu, 05/19/2022 - 11:07