2022 In-Person CTSA Program Annual Meeting

Yes. Registrants will be vetted by CTSA Hub Administrators once registration officially closes.

Yes, the Poster & Networking event has been included in the November 1st activities and there are two networking breaks and a networking lunch included in the November 2nd meeting day’s agenda.

It is possible, but not definite yet.

Yes, the files will be posted to the CLIC website following the meeting.

You are able to connect here for the most up-to-date information

You can access a full list of speakers, panelists and moderators at this link: Your Speakers, Panelists and Moderators

There was a room block set up at the Omni Shoreham, but the block has filled and is now closed.

View this map to connect to a list of nearby hotel alternatives. Please note, this list references options not recommendations.

You are welcome to check with the Omni Shoreham for individual room reservations. Our block was filled, but they may have had some openings. Their URL and phone number are in the list referenced above.

The theme is “Achieving Health Equity through the Science of Translation”, which matches that of the overall meeting.

Posters should cover a broad range of topics and can include but not limited to: Maternal-Child Health; Adolescent Behavioral Health; Resilience and Human Performance; Rural and Urban Population Health; Achieving Diversity and Equity in Clinical Trials; Health Aging and Elderly Care; Climate Change and Human Health; Equity in RWD/RWE; Health Disparities; etc.

Poster submissions can begin on Friday, July 15th.

There are two deadlines.

First Deadline: Initial Submissions Due Friday, October 7th - What is required?

• Poster Title
• Poster Abstract
• Poster Authors

Second Deadline: Final Submissions Due Friday, October 21st - What is required?

• All the above plus
• Poster Graphic

A full poster session submission will include:

• A poster file, no larger than 225MB in size
• An abstract description of the poster
• Poster presenter’s name
  Please note, the poster presenter must register for the meeting, as well.

The Poster Session will be hosted in the Ambassador Ballroom on the lower level of the hotel on the evening of Tuesday, November 1st from 6:00pm - 8:00pm ET with the posters arranged alphabetically by Hub name. They will be viewable through 3:30pm ET on Wednesday, November 2nd.

44"h x 90"w

Only 1 poster can be submitted per hub/coordinating center

Printing and shipping of the poster is the responsibility of the submitting Hub / coordinating center.

Shipped posters need to be sent no earlier than 4 days prior to the event (10/28) to avoid incurring additional storage charges.

Shipping Address:

ATTENTION: 2022 CTSA Program Annual Meeting - Poster, Onsite Receiver’s Full Name

c/o Nia Clark, Convention Services Manager

Omni Shoreham Hotel, 2500 Calvert St NW, Washington, DC, 20008

To edit your poster submission, from your account page, go to the Authored Content tab and select the poster from the list.

The maximum allowable size of the poster is 44”h x 90”w.

Remember there is a limit of one poster per hub / coordinating center.

There is no limit to the size of the abstract entry.

Yes, the submission form includes an optional field to upload a video.

Yes, there is a limit of one poster per Hub / Coordinating center.

The Poster and Networking Session will be hosted in the Ambassador Ballroom located on the lower level of the Omni Shoreham hotel.

The CLIC Meeting Planning Team has arranged for bulletin boards to display the posters on. The posters will be in alphabetic order by Hub / Coordinating Center. To assist with that, labels will be applied to the boards to indicate where a poster is to be hung to keep things in alphabetical order.

Set-Up: Tuesday, November 1, 2022, 4:00 PM – 5:45 PM ET in the Ambassador Ballroom.

Poster boards will be labeled alphabetically by hub.

Push-pins to hang your posters will be provided by CLIC.

Posters should remain available for viewing until the afternoon of Wednesday, November 2, 2022.

Tear-Down: To be completed by Wednesday, November 2, 2022, 12:45 PM – 3:30 PM ET. Posters not picked up by 3:30 PM ET will be discarded.

Yes, the submissions will be available on the CLIC website following the Annual Meeting.

Registration is scheduled to open Monday, July 11th.

Yes, there is a registration limit for each Hub. Overall, each Hub can have five (5) in-person attendees.This number does not include speakers or the one poster presenter for your Hub.

Registration will officially close on Thursday, October 14th.

Yes, a CLIC account is necessary in order to register. If you do not have an account yet, please follow the instructions in the New Member Guide.

No, there is no cost involved to participate in the meeting.

Yes, that is possible.There is a question on the registration form asking if you are registering yourself or on behalf of another user.

Directly following your registration, a confirmation message is sent that will:

• Outline the information provided during registration
• Provide the link to the Hotel Room Block
• Please note: guest rooms will be available on a first-come, first-served basis.
• Include links to any important information on the website

As the meeting dates get closer, a final confirmation email will be sent to each registrant outlining what to expect at the meeting.

Please contact us at program_meetings@clic-ctsa.org to cancel or edit your registration.

All meeting session presentations are due no later than Friday, 10/14.

Please provide your headshot and a brief bio no later than September 30th. They should be sent to program_meetings@clic-ctsa.org.

Please provide your signed release form bio no later than October 10th. It should be sent to program_meetings@clic-ctsa.org.

Reagan National Airport (DCA) is by far the closest major airport.

Unfortunately, no. The Omni Shoreham does not offer a shuttle service. Your transfer options include:

• Taxi
• Uber / Lift
• Metro (process can be a challenge)
• JayRide Shuttle (jayride.com)