2022 In-Person CTSA Program Annual Meeting

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Omni Hotel

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About

Meeting Theme: Achieving Health Equity through the Science of Translation

Meeting Objective: To provide Hub leadership with an opportunity to: 

  • Network with their peers
  • Share best practices for practical applications
  • Gain knowledge through resource updates

Poster Session:

The poster session will take place on Tues Nov. 1 from  6:00 PM – 8:00 PM ET. The theme is 'Achieving Health Equity through the Science of Translation' which coincides with the overall meeting theme. Hubs looking to participate need to register for the poster session. An account on the CLIC website is required to register. For additional information, please review the Additional Information tab and the FAQs.

Poster Session Registration

 

 

Agenda

Materials

Presenters

No presenters currently scheduled

Additional Information

Please review the following documents:

Registration - New Question! When you register to attend the Annual Meeting in person, be sure to list any allergy or ADA accommodations the planning team should be aware of for you.

 

Poster Session

Tuesday, November 1, 2022, 6:00 PM – 8:00 PM ET

Theme: "Achieving Health Equity through the Science of Translation"
Posters should cover a broad range of topics and can include but not limited to: Maternal-Child Health; Adolescent Behavioral Health; Resilience and Human Performance; Rural and Urban Population Health; Achieving Diversity and Equity in Clinical Trials; Health Aging and Elderly Care; Climate Change and Human Health; Equity in RWD/RWE; Health Disparities; etc.

Poster Maximum Dimensions:
44"h x 90"w
1 per Hub/Coordinating Center

Poster Printing/Shipping:
Printing is the responsibility of the hub, including all costs incurred if shipping.
Shipped posters need to be sent no earlier than 4 days prior to the event to for your institution to avoid incurring additional storage charges

Shipping Address:
ATTENTION: 2022 CTSA Program Annual Meeting - Poster, Onsite Receiver’s Full Name
c/o Jeff Horton, Convention Services Manager
Omni Shoreham Hotel, 2500 Calvert St NW, Washington, DC, 20008

Poster Set-Up and Tear-Down Times:
Set-Up: Tuesday, November 1, 2022, 4:00 PM – 5:45 PM ET in the Ambassador Ballroom
Poster boards will be labeled alphabetically by hub
Push-pins to hang your posters will be provided by CLIC
Posters should remain available for viewing on the morning of Wednesday, November 2, 2022.
Tear-Down: Wednesday, November 2, 2022, 11:45 AM – 12:45 PM ET. Posters not picked up by 2:30 PM ET will be discarded

Location Type: In Person
Address:

Omni Shoreham Hotel
2500 Calvert St NW
Washington, DC 20008
United States

FAQ

General

Is it necessary to register in advance?

Yes. Registrants will be vetted by CTSA Hub Administrators once registration officially closes.

Will there be any networking opportunities built into the meeting agenda?

Networking is always a goal of CTSA Program meetings. However, as the meeting agenda is not yet finalized, how much networking time is planned is not yet known.

Do you anticipate any pre-meeting reading materials to be distributed?

It is possible, but not definite yet.

Will recordings and meeting slide decks be made available following the meeting?

Yes, the files will be posted to the CLIC website following the meeting.

How can we find the latest information on COVID for Washington DC?

You are able to connect here for the most up-to-date information

Hotel

Is there a room block for this meeting?

Yes, a room block has been set up for the night of Monday, October 31st through Tuesday, November 1st at the Omni Shoreham Washington DC hotel.

Please note: guest rooms will be available on a first-come, first-served basis.

Website

Room Rate: $279 plus tax

View room block link

Poster Session

What is the theme of the Poster Session for the 2022 In-person CTSA Program Annual Meeting?

Theme: Achieving Health Equity through the Science of Translation (same as overall meeting theme)

SC Planning Team encourages posters that cover a broad range of topics such as, but not limited to, the following

Subtopics:

  • Maternal-Child Health
  • Adolescent Behavioral Health
  • Resilience and Human Performance
  • Rural and Urban Population Health
  • Achieving Diversity and Equity in Clinical Trials
  • Healthy Aging and Elderly Care
  • Other
When will poster submission be open?

Poster submissions can begin on Friday, July 15th.

When will poster submission be closed?

Poster submissions will close on Friday, October 7th.

What needs to be included in the poster submission?

A full poster session submission will include:

  • A poster file, no larger than 225MB in size
  • An abstract description of the poster
  • Poster presenter’s name
    Please note, the poster presenter must register for the meeting, as well.
How will the Poster Session work during this meeting?

Posters will be visible during the Poster and Networking Session on the evening of Tuesday, November 1st from 6:00pm - 8:00pm ET.
The posters will be arranged by Subtopic noted in the first question above and then alphabetically by Hub name within the Subtopic.
The posters will be available for viewing until 3pm ET on Wednesday, November 2nd.

What are the maximum poster dimensions?

44"h x 90"w

Who can submit a poster?

Only 1 poster can be submitted per hub/coordinating center

Who is responsible for printing the poster?

Printing the poster is the responsibility of the Hub, including all costs incurred if shipping.

Shipped posters need to be sent no earlier than 4 days prior to the event to for your institution to avoid incurring additional storage charges

Shipping Address:

ATTENTION: 2022 CTSA Program Annual Meeting - Poster, Onsite Receiver’s Full Name

c/o Jeff Horton, Convention Services Manager

Omni Shoreham Hotel, 2500 Calvert St NW, Washington, DC, 20008

Registration

When does registration open?

Registration is scheduled to open Monday, July 11th.

Is there a limit to how many participants can register per CTSA Hub?

Yes, there is a registration limit for each Hub. Overall, each Hub can have five (5) in-person attendees.This number does not include speakers or the one poster presenter for your Hub.

When does registration close?

Registration will officially close on Thursday, October 14th.

Do I need a CLIC website account to register for the 2022 In-person CTSA Program Annual Meeting?

Yes, a CLIC account is necessary in order to register. If you do not have an account yet, please follow the instructions in the New Member Guide.

Is there a cost to participate in the 2022 In-person CTSA Program Annual Meeting?

No, there is no cost involved to participate in the meeting.

Can someone else register me on my behalf?

Yes, that is possible.There is a question on the registration form asking if you are registering yourself or on behalf of another user.

What happens after I register?

Directly following your registration, a confirmation message is sent that will:

  • Outline the information provided during registration
  • Provide the link to the Hotel Room Block
  • Please note: guest rooms will be available on a first-come, first-served basis.
  • Include links to any important information on the website

As the meeting dates get closer, a final confirmation email will be sent to each registrant outlining what to expect at the meeting.

How do I cancel my registration?

Please contact us at program_meetings@clic-ctsa.org to cancel or edit your registration.

Speakers

When is my presentation due?

All meeting session presentations are due no later than Friday, 10/14.

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Kate
Fetherston
CLIC National Meeting Planner Specialist

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Submitted by Melissa Trayhan, MS on Thu, 05/19/2022 - 11:07