An Un-Meeting is an event without the rules and structure of a traditional conference. Attendees create and drive the agenda and discussions, based on a common theme. This format provides a unique approach for attendees to discuss their experiences and identify areas of potential research, innovation, and collaboration. The Un-Meeting is an interactive way to cultivate ideas and make productive connections across academic centers and between academia, industry, government, and the community with the goal of developing multidisciplinary, collaborative partnerships.
In June 2018, CLIC hosted a consortium-wide Un-Meeting at the University of Rochester, which brought together over 100 researchers, public health professionals, and government experts to discuss how to best address the opioid crisis through translational science and research. Attendees from more than 40 institutions, agencies and companies from across the country discussed a variety of opioid-related topics, forged new partnerships and collaborations, and developed ideas to tackle the crisis.
The University of Florida Clinical and Translational Science Institute (CTSI) and Institute of Food and Agriculture Sciences (IFAS) hosted an Un-Meeting on Rural Health and Health Equity on Monday, April 8, 2019. Images from that day can be found on the UF CTSI Un-Meeting webpage.
This recap video shares highlights from CLIC’s first Un-Meeting, and further information and resources from the event can be found here. Additionally, this brief video from the University of Montana provides an overview of the overarching Un-Meeting concept.
- Advance the field of translational science and build collaborations within and external to the CTSA Program consortium through convening a diverse, multidisciplinary stakeholder group.
- Provide the structure, framework and support to create a collaborative space for emergent discussion and partnerships.
- Impact future research and work with the potential for new collaborative research grant applications, manuscripts and publications, sharing of best practices and innovative program development and implementation.
- Potential for reporting and publishing of meeting outcomes in a translational science journal.
Open Call for Applications
The CTSA Program hubs are uniquely positioned in national, regional and local communities to convene multidisciplinary stakeholders around crucial clinical and translational science issues. CTSA Program hubs, or connected affiliates in collaboration with hubs, are invited to apply to host a one-day Un-Meeting around a theme that advances and/or addresses barriers and challenges in the field of translational science. Proposed topics for Un-Meetings are encouraged to address key issues in translational science, or directives outlined by the National Center for Translational Sciences (NCATS).
Hubs are encouraged to apply, regardless of geographic location. Applicants should particularly consider how the suggested theme aligns with and will impact national CTSA Program efforts; engagement with their local community is also encouraged.
Application Review Criteria
- Proposed theme for the Un-Meeting is time sensitive and addresses a current or emerging public health issue, or involves an emerging technology or approach of significant importance to translational science.
- Location and facilitation methods support open, unrestricted, intentional connections and communications leading to the potential for new and/or strengthened collaborations.
- The hub(s) will demonstrate how they will not only benefit from the immediate support of CLIC, but will leverage Un-Meeting methodologies and best practices in future.
- Only fully completed applications will be considered.
Support for Selected Applicant
Financial support (up to $31,500), as well as support for planning and implementation for the Un-Meeting experience is available through CLIC, with ongoing technical assistance through post event evaluation and reporting.
CLIC staff will act in a support role to assist the applicant’s team of on-the-ground Un-Meeting planners at the host location and ensure comprehensive planning. Support will include convening virtual meetings based on a mutually agreed-upon schedule. CLIC staff will be on-site during the Un-Meeting to assist with behind the scenes facilitation needs. A comprehensive Un-Meeting planning guide, which includes sample documents, is available to guide the planning process.
The Notice of Award will include funding expectations, roles, responsibilities and shared goals.(*Note: The intent of funds is primarily to encourage and support travel to the Un-Meeting by at least one person from each CTSA Program hub. One travel award per hub is allowable. All travel stipends must be documented and an invoice must be presented to CLIC within 60 days of the event.)
Provide a brief summary (no more than three (3) pages, single spaced, minimum 11 point font and ½ inch margins) of the proposed theme/topic and Un-Meeting implementation strategy. Highlight the relevance to translational science and projections of future impact to the field of translational science.
Use the following outline/key elements when developing the submission.
- Statement, background and rationale for proposed Un-Meeting theme that is directly related to a significant and timely issue in translational science.
- Brief overview of interest, commitment and potential future impacts to the CTSA Program, translational science and team science as a result of hosting the Un-Meeting. Provide description of relevance and impact to national consortium work and team science approach.
- Description of available resources:
- Leadership and staff and/or volunteers assigned to the project, including leadership structure.
- Proposed location and anticipated travel to the event (location must be able to comfortably hold up to 125 people for general and breakout sessions. Breakouts are determined organically by attendees during the Un-Meeting, so varying room sizes are required.)
- Demonstrated capacity for making the event accessible to diverse populations, including reasonable accommodations and/or ADA compliance.
- Prior experience with hosting scientific meetings or seminars. If the applicant team has prior experience hosting Un-Meetings, please indicate so and describe this experience. *Note – prior experience is not required.
- Examples of outreach and communications strategies. How will you connect with and invite representatives from across the country?
- Description of proposed costs and how applicant will support these expenses, including oversight of travel stipend process. Please include in your proposal evidence of additional non-financial support provided by your institution.
- As a reminder, the intent of CLIC funding support is primarily to encourage and support travel to the Un-Meeting. Travel stipends must be made available to one representative from each of the CTSA Program hubs.
- All travel stipends must be documented and an invoice must be presented to CLIC within 60 days of the event. Confirm that the CTSA Program hub will be able to administer and track expenses for reimbursement.
Additional items required for application submission:
- Letter of Support from CTSA Program hub PI(s)
- Un-Meeting team lead bio (NIH bio sketch format preferred)
- Map and/or layout of proposed location