Associate Director for Administration, Case Comprehensive Cancer Center

Detailed Description: 

The Associate Director for Administration is a key member of the executive leadership team for the Case Comprehensive Cancer Center (Case CCC) and the National Center for Regenerative Medicine (NCRM). The Associate Director is responsible for: developing and implementing strategic initiatives identified by the executive leadership; serving as the lead administrative officer for the Case CCC working across affiliates (Case Western Reserve University, the Cleveland Clinic and University Hospitals) and other partners; continuously advancing the operations of the Case CCC on an international scale and consistent with the NCI Cancer Center Support Grant; and ensuring the fiscal health and sustainability of the Case CCC. 

The person in this position provides direct support to the Vice Dean as a confidant and high-level advisor, is a member of the executive team, responsible for identification and implementation of growth opportunities in cancer research and education, provides leadership on important projects, and facilitates advances among multiple functional areas across multiple entities by working closely with senior leadership from multiple institutions. This position will represent the Case CCC in public settings including scientific, philanthropic, and other events.

Qualifications: Skills: 

ESSENTIAL FUNCTIONS

  1. Together with the director/vice dean and leadership of the SOM, Case CCC, and NCRM, develop and promote an integrated strategic plan and scientific vision. Communicate with the Office of Cancer Centers in the NCI for all Case CCC CCSG functions. Enable opportunities for the Case CCC and NCRM to engage with internal and external entities to promote the cancer and stem cell research and education missions and enhance regional and national visibility. Represent the Case CCC and serve as a point of contact with internal constituencies and partners to advance the missions of the Case CCC. Provide leadership in building and maintaining government (local and state) and private sector relationships that enhance the mission and secure funding from these entities. Represent the director/vice dean with constituencies such as donors, alumni, foundation representatives, community organizers/advocates, corporate executives and federal, state and local government officials. As required, draft documents such as position papers and presentations. Work on behalf of the director/vice dean in the reorganization and realignment of the scientific programs, major initiatives, and multidisciplinary projects within the Case CCC. Establish priorities of the centers and maximizing strategic initiatives and inter-institutional interactions. 
  2. Lead regular meetings among the leadership across the Case CCC partners to foster collegial cooperation and to communicate administrative and scientific developments. Develop and enhance linkages among the consortium institutions and partners to nurture and expand the scientific and clinical research collaboration potential and to facilitate institutional interactions in support of cancer and stem cell research. Develop implementation plans for these initiatives, working with appropriate Institutional and center staff. Develop communication strategies and provide strategic guidance on internal and external reports to Center members, institutional leaders, and external agencies, including development and philanthropic initiatives, drafts presentations, speeches, and articles. Support the center related functions of the Executive Committee members. Provide strategic guidance for Center internal and external meetings such as the Institutional Advisory Board, External Advisory Board, Governance Board, Case Cancer Cabinet and Community Advisory Board (CAB) for the Case CCC. 
  3. Serve as the key administrative leader of the Case CCC and NCRM with key internal constituencies at the School of Medicine and university offices across a number of functions including:  finance, marketing, graduate programs, information technology, research administration, human resources and faculty affairs.  Direct the flow of information across the consortium, outlining the developments and setting priorities for Case CCC, identify and prioritize funding opportunities, manage grant oversight and reporting, support and promote collaborative research activities, and implement continuous improvement processes for communication, funds transfer and reporting. Oversee the Case CCC related activities of higher level administrative staff at the consortium institutions, including operations and finance, research administration, core facilities, and communications. Ensure the financial health of the Case CCC and NCRM including managing the budget, monitoring expenditures, tracking funding sources and managing investment in new initiatives.  Manage human resources and faculty affairs including faculty search processes and space allocation. 
  4. Supervise the Case CCC and NCRM staff including deputy associate director for administration, assistant director for finance and administration, assistant director for communications, assistant director for programming operations, director of clinical research operations, and manager for database operations. Oversee the office of cancer training and education and the office of cancer disparities research. The associate director for administration works closely with the deputy associate director for administration to manage the research programs, shared resources, training and education, community outreach and engagement, and grant management.  
  5. Regularly report to NCI and to institutional members of the consortium on the progress and challenges of the Case CCC.  Continually monitor data to ensure targets are achieved and areas are proactively managed. Lead the planning and development strategy for regular publications, such as annual research reports. Work closely with the Case CCC associate directors to expand research and education efforts that are responsive to the needs of the Case CCC, the NCI, institutional partners, the School of Medicine and the community. 
  6. Work with the development departments at the university, SOM, and UH in support of philanthropic efforts, advising and supporting development strategies to raise funds for specific initiatives. Track funds received from philanthropic efforts and ensure the donor’s intent is honored. 

 

NONESSENTIAL FUNCTIONS

Perform other duties as assigned.  

 

CONTACTS

Department: Frequent contact with Executive and Senior Leadership of the institutions, associate directors of Case CCC; and management staff of NCRM and SCC. Regular contact with program leaders and core directors of Case CCC.

University: Regular contact and collaboration with the key executives across campus (deans, department chairs, institute directors and their administrative assistants) and with the key executives and staff of UH and Cleveland Clinic. Regular contact with the Development office of Case Western Reserve University with the Development offices of UH and CC. Moderate to regular contact with faculty (center members) and staff associated with the Case CCC or NCRM. Moderate to regular contact with training offices of the university–MSTP, BSTP, graduate training office, online courses office, etc.

External: Regular contact with hospital affiliated executives and administrators (leadership) at UH, CC and MetroHealth. Regular contact with donors, alumni, foundation representatives, community organizers and advocates, corporate executives and federal, state and local government officials. Regular contact with leaders and staff at external NCI designated cancer centers and stem cell centers, international visitors, healthcare officials and academic boards and organizations as required to perform essential functions. Regular contact with outside vendors, and distributors of scientific equipment/products; contractors, government and funding agencies; national organizations focused on cancer, stem cells and regenerative medicine; independent research resource businesses and consultants.

Students: Occasional contact with graduate students, residents, fellows, and other ancillary research staff as required to perform essential functions.

 

SUPERVISORY RESPONSIBILITIES

Supervise directly and indirectly approximately 25 employees.  Direct and evaluate the work of staff assigned to specific initiatives and projects, works closely with staff supervisors to develop capabilities of the staff and assist in their professional development.

ESSENTIAL SKILLS

  1. Strong organizational, leadership, and interpersonal skills, including the ability to interact well with diverse constituencies, such as institutional leaders, faculty, staff, community leaders and government personnel
  2. High level of emotional intelligence (EQ) and leadership.  Specifically: ability to interact and influence at the most senior levels of an organization and to work collaboratively across functions, levels, and departments toward shared objectives; and ability to work cooperatively and strategically in a team environment with all levels of professional, technical and administrative staff and to integrate resources on a timely and organized basis
  3. Ability to interact with colleagues, supervisors, and customers face to face.
  4. Understanding of the fields of cancer and stem cell/regenerative medicine preferred.
  5. Strong analytical skills and problem solving capabilities, conflict resolution skills
  6. Excellent writing and communication skills
  7. Sound management and supervisory skills, ability to think strategically while balancing several complex agendas
  8. Flexibility and creativity; problem solving ability
  9. Ability to work under pressure while remaining attentive to detail
  10. Established skills in planning and managing multiple, diverse agendas
  11. High degree of integrity.
  12. Independent thinker, with ability to think and react quickly
  13. Working knowledge of PeopleSoft or other enterprise management financial system.
  14. Working knowledge of human resource, faculty affairs, grants administration, facility management operations, procurement systems and philanthropy.

WORKING CONDITIONS

General office environment. Will be required to work evenings and some weekends. Some travel may be necessary.

Diversity Statement

In employment as in education, Case Western Reserve University is committed to Equal Opportunity.

Qualifications: Experience: 

QUALIFICATIONS

Experience: minimum of 10 years of experience with administrative activities, preferably in an academic medical center or cancer center. Minimum of 6 years of management experience supervising and leading programs.  Experience leading large programs / initiatives in a matrix organization is required.  Prefer experience managing large, complex grants including the NCI Cancer Center Support Grant. 

Education/Licensing: Master’s degree required, MBA or PhD preferred.

How to Apply: 

Interested applicants apply at below link:

https://case.edu/hr/careers/how-to-apply

 

Additional Application Instructions: 

Please contact Ginny Petrie for additional information and/or inquiries.

ginny.petrie@case.edu

 

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