Provides high-level administrative oversight and support for all research education, training, and career development programs in the Center for Translational Medicine (CTM) (predoctoral, postdoctoral, and faculty-level). This comprehensive training program includes a formal Master of Science in Clinical Science program, the faculty-level Clinical and Translational Research Scholars program, the Successfully Obtaining an R Grant (SOAR) program for faculty, and the Mentoring Excellence for Developing Leaders coaching program for mid-level faculty. Specific duties include, but are not limited to, the following:
- Coordinates, supervises, and administers operations of programs as applicable. Responsible for managing clerical/administrative operations and workflow for maximum efficiency and utilization of resources.
- Researches, understands, communicates, and ensures compliance with applicable laws, regulations, policies, and procedures; researches and recommends new policies and procedures for improvement of program activities; implements as required. Creates, reviews, and maintains policies and procedures in accordance with University and accrediting agency standards to ensure compliance. Interprets policy for faculty, staff, residents, fellows, and students.
- Responsible for accreditation reporting as it relates to SACS and the Texas Higher Education Coordinating Board. Oversees the collection and maintenance of records and documentation of activities of program participants. Prepares complex reports and surveys for University administration and/or accrediting agencies regarding statistical information on CTM education programs.
- Works closely with Program Directors to evaluate and develop didactic and Socratic curriculum for the Master of Science in Clinical Science and the Clinical Research Scholars program.
- Works closely with Program Directors to establish program goals, objectives, and priorities; oversees program evaluation and quality control activities and develops and/or approves schedules and standards for achieving goals.
- Develops and disseminates KL2 and MSCS requests for applications; receives and reviews applications to determine if applicants meet program qualifications; works closely with Program Directors to review applications and select candidates for the program.
- Develops budget requests for the UL1 education component, the KL2 program, and the TL1 program; recommends allocation of research funding to KL2 scholars and ensures compliance with budgets and scopes of work.
- Develops, cultivates, and maintains working relationships with internal and external departments and agencies and other organizations associated with and/or receiving benefit from the CTM’s Education Program.
- Makes connections with these groups to create awareness and drive collaborations with the CTM education, training, and career development programs.
- Collaborates with campus leadership, department chairs, department administrators, and other leaders of education programs across campus to lead a strategic partnership to consolidate all similar programs under one umbrella to ensure consistency of participation criteria and benefits (includes graduate, undergraduate, fellows, faculty, including clinical scholars, residents, etc.); serves as the administrative lead/coordinator of this combined effort.
- Meets with residency program directors to assess needs for training faculty mentors.
- Identifies and works with mid-level faculty to obtain K24 grant funding.
- Performs human resources activities for the education and training program, including, but not limited to, the following:
- Recommends appropriate staffing levels in order to ensure achievement of the CTM's vision, mission, strategy, and its annual goals and objectives; recruits, selects, orients, trains, supervises, mentors, counsels, determines work priorities, and evaluates program staff; works with the CTM Manager to initiate any necessary promotion recommendations or disciplinary actions.
- Establishing, developing, and implementing performance standards for education and training staff, effectively communicating goals and performance expectations, and taking necessary steps to assure those standards are met, including on-going review of employee performance, on-going analysis of job descriptions, staff mentoring and counseling, etc.
- Assisting with and promoting staff development.
- Works closely with the CTM evaluation team to design evaluations for the program. Creates advertisements for programs and oversees and monitors their publication and effectiveness.
- Provides administrative support for campus-wide K awardees participating in the K Club.
- Oversees the coordination of special events and participates in conferences, including, but not limited to, weekly translational science forums, internal grant review committee meetings, program graduation activities, twice yearly scholar retreats, etc.
- Presents data and program information at information sessions, town halls, etc.
- Participates in CTSA national committees and represents the CTM educational component at national meetings
Experience administering education programs preferred.
Bachelor’s degree in business administration, healthcare administration, or directly related field and six (6) years’ related experience, two (2) years’ at supervisory capacity.