To elicit participant feedback on the 2019 Fall CTSA Program Meeting, including the Poster Session & Networking Meeting, the Administrator’s Meeting, and the full Program Meeting.
The 2019 Fall CTSA Program Meeting, which took place on September 26th and 27th, 2019 in Arlington, VA, included evaluations for the Program Meeting, the Poster Session & Networking Meeting, and the Administrator’s Meeting.
A total of 150 responses were received from 381 registered attendees, for a response rate of 39.4%. A total of 132 respondents attended the meetings in person, 16 respondents indicated that they attended via Zoom, and 2 respondents indicated that they had registered but were ultimately unable to attend. The survey was distributed both onsite in hard copy form, (60 respondents) directly following the end of the meeting, and also sent via email to all who had registered, which included all in-person attendees, non-attendees, and Zoom attendees (90 respondents). A total of 66 respondents indicated that they had attended the Administrator’s Meeting, 102 respondents attended the Poster Session & Networking Meeting, and 140 respondents attended the Program Meeting.
Questions addressed meeting content, venue, schedule, logistics, and overall meeting value to participants, as well as feedback on how the meeting could be improved. These responses will be used in planning subsequent meetings. The 2019 evaluation differs from previous versions by combining the separate evaluations for the Program Meeting, the Poster Session & Networking Meeting, and the Administrator’s Meeting into one evaluation. This updated version also includes new or expanded questions to assess the experience of those who attended the Fall Meeting via Zoom and has eliminated redundant questions. Charts pertaining to overall attendee experiences reflect the responses of the 148 respondents who indicated they attended any of the meetings in-person or via Zoom. Those who indicated they attended via Zoom in the REDCap evaluation were not given the option to answer questions related to satisfaction with meeting facilities or hotel accommodations and the charts reflect this. A complete set of qualitative responses for the Administrator’s Meeting, the Poster Session & Networking Meeting, and the Program Meeting is included in the appendix.
In general, quantitative responses were very positive, and indicated that the meeting met or exceeded the attendees’ expectations. Overall, attendees were pleased with presentations, content, and networking opportunities. While comments were gathered, it is important to note that these came from a very small fraction of attendees. Areas for improvement, taken from these comments, included increasing the diversity and inclusiveness of panels/presentations, reducing didactic time in favor of more discussion and networking time, the desire for more specific topics, learning about program partners, and providing information updates. Other suggestions that appeared with a lower frequency included holding the meeting in the Midwest to decrease travel burden for the West Coast hubs, and trying to avoid overlap between the Administrators’ and the Steering Committee meeting.